Mistakes to Avoid when Planning Outdoor Events

Outdoor events are excellent ways to interact with others while having fun in the fresh air and warm sun. As an event planner, however, there are a number of things to consider when planning outdoor events and festivals.

Some advice? When planning an outdoor event, try as much as possible to avoid the following four rookie mistakes.

Restroom Disasters

Outdoor festivals are high-profile events, which typically means lots of people attend. One of the things that can easily put off attendees is the state of the restrooms.

It is very easy to underestimate the numbers of restroom units usually required for such events.

Therefore, try as much as possible to have several units, both for men and women, such that you will not have long queues of people waiting to go to the restroom.

Also, have a cleaner on standby to always ensure that the rooms remain clean at all times.

’Over-Serving’ Your Guests

If you are a first-time outdoor event planner, you might be wondering how it is possible to ‘over-serve’ your guests.

First off, you do not want to ‘under-serve’ them either, so make sure your catering department prepares for the right number of guests. However, try not to have too many alcoholic drinks available per person.

While drinking may be considered an integral part of the event, you also have a reputation to maintain. What’s more, you do not want people losing control of themselves, as this can throw the event into chaos.

Understaffing

Another thing to watch out for when it comes to service adequacy is the number of staff members you have at your disposal.

From the parking area to the VIP lounge, people will need help finding their way around. If your budget is tight, try using volunteers in this regard.

Too Much Too Soon

There are different parts of any event. First, there are the arrivals, then the introductions. As the event progresses, the momentum increases.

But you don’t want people to leave too soon, so try not to cram all the fun in at the beginning.

Be sure to pace out the program in order to keep guests entertained and engaged throughout the duration of your outdoor event.